Posted by Corelin
Alliance and Corp meetings are often a fucking disaster. As an Army vet I’ve been through meetings that had me longing for the roads of Baghdad and the whistle of incoming mortars or the screech of rockets. I’ve been to meetings so bad they should have had us hand over all sharp objects to keep us from taking the cowards way out.
EvE meetings rarely get that bad. Some of them do get deadly though. Most bad meetings are bad because they are WAY too fucking long. Others wander pointlessly, some just don’t have anyone taking charge to keep things on-topic. I’m going to talk about a few ways to make your meetings not painful.
- Have a reason for the meeting. It doesn’t have to be profound, but it should be fairly specific. a “weekly update” meeting shouldn’t take more than a half hour.
- Have a facilitator. Someone has to be in charge of the meeting, with the ability to tell people to STFU, and generally keep things moving. A GOOD facilitator has the ability to get people on-task and keep the sidebars to a minimum without despotically controlling the dialogue. The main job of the facilitator is to focus the discussion, not drive it.
- Have an agenda. Lock it in ahead of time. A new issue that someone “just brings up” had better have become an issue after the meeting starts. Don’t let people raise issues that aren’t on the agenda before time. A good general rule is have items for the agenda to whoever is running the meeting 36-48 hours before the meeting. No later than 24 hours before the meeting starts everyone expected to attend should have an agenda available to them in evemail, forums, wherever.
- Encourage people to use real data. Discourage “Well I was told” arguments. Don’t be afraid to table issues for further research
- Assign tasks to people to be completed for future meetings.
- Recap old business (fast) to make sure everyone is on the same page.
- Take notes, report proceedings for people who were there, have a public reporting as well.
Lets put this together into a format:
MEETING AGENDA - Weekly Alliance Update Facilitator - CEO A Attendees - B, C, D, E, F Recorder - G Old Business: CEO C reports on progress on ship replacement wallet and inventory, D reports on status of NAPs New Business: A, D, E requesting ops to clear moons for POS emplacement. D reports on new neutrals operating in the area Recruiting update Leadership Comments Summary
Now this is a VERY simplified, quick and dirty agenda. However it allows leadership to see what they need to be ready to talk about, what issues are currently important, and if they feel something is being overshadowed they can request for it to be addressed. One of the most important things that needs to happen is specific assignments for tasks. Saying “Someone should take care of that” is worthless. Someone is not in your corp. Assign tasks to people.
Meetings will still be onerous, nothing can really fix that. The idea is to get as much done with as little pain as possible. Setting an agenda, naming a facilitator, sticking to the topic and assigning tasks to individuals or working groups to avoid cluttering up the meeting with business that isn’t of interest to the entire group will make meetings far less painful and let you get back to important matters. Like blue explosions.